Airtable vs Trello: Which one comes out on top?

Updated: Sep 23




Airtable and Trello are both project management tools designed to automate the project management process. The tools have some similar features but in this article, we are going to discuss the uniqueness of each of them.


What is Airtable?


Airtable is a project management tool designed for teams. Airtable was founded in the year 2012 by Howie Liu, Andrew Ofstand, and Emmet Nicholas. Airtable is used by over 0.25 million users all over the world.


Airtable can also be called a low code automation platform. One needs a bit of technical knowledge and coding experience to set up Airtable in the way wanted. Airtable has features of real-time cloud synchronization, a similar design to spreadsheets, and a relational database underneath everything visible. Airtable also offers a variety of different views which can help you see your project from different perspectives.


What is Trello?


Trello is a project management app designed for individuals. Trello was launched in the year 2011 by the Australian company Atlassian. Trello is used by over 50 million people all over the world.


Trello is a simple app for managing tasks in project. One can easily use it by just logging in. Trello is relatively easy to use. Its main view is the kanban type of view (the card style). Trello has other kinds of views but those are available starting from the Premium plan which costs $12.5/user/month.


Available platforms?

Both Airtable and Trello are available on Web based, Android app, iOS app, Windows and Mac.



What does Airtable offer?


Airtable offers a low code-based spreadsheet with a relational database on the backend. This enables real-time sync. Airtable offers a lot for those who have a basic knowledge of coding.

Airtable can handle large teams because of the way it is designed. You can assign people the same task and view all the details easily on a single page like a spreadsheet.


Airtable’s default design is like that of a spreadsheet. It has different columns where each column can either be a textual field, a number, a Boolean value, a formula field among other fields. For each project, a new sheet can be made, and on this sheet, individual tasks may be described in the rows (in the same way you do in a spreadsheet). The columns can be used for things like ‘Members Assigned’, ‘Deadlines’, ‘Expenses’ etc.


What does Trello offer?


Trello is much limited in its features than Airtable. Trello offers a simple yet effective kanban-style card-type project management. Trello focuses deeply on the kanban view as it offers the kanban view as the main view. Other views are only available with the Premium plan.


Trello offers a simplistic yet effective way of managing your projects. Trello has a system of boards and cards. Each board can be made for a project and each card can be made for a task under the project. Trello cards can contain tons of information. From ‘due dates’ to ‘members involved’ to ‘description of the task’, a Trello card can tell you everything about that particular task. This is why Trello is easy to use.


Detailed Features Comparision



Airtable plans


Free: People who want to use Airtable for personal use can use the free. The free plan includes unlimited bases, 1200 records per base, and 2GB of attachment per base.

Plus: The Plus plan costs $10/user/month. It includes 5000 records per bases, 5GB attachment per base, 1 synced table per base, automatic table syncing, and a 6-month revision and snapshot history

Pro: The pro plan costs $20/user/month. It includes unlimited app integrations, 50000 records per base, 20GB of attachments per base, and 1-year revision and snapshot history

Enterprise: The Enterprise edition is for large companies. It includes unlimited workspaces per organization, 100000 records per base, 1000 GB of attachments per base, 3-year revision and snapshot history, Enterprise-wide admin panel, Salesforce external source syncing, and other things.


Detailed pricing plans for Airtable can be found here.


Trello plans


Free: The free plan has unlimited cars, unlimited members, up to 10 boards per workspace, unlimited power-ups per board, 250 automated commands per month, and unlimited storage (10MB/file).

Standard: It costs $6user/month. It includes everything in free plan and unlimited boards, custom field, file size increase from 10MB to 250MB per file, 1000 automated command runs per month and single-board guests.

Premium: It costs $12.5/user/month. It includes everything in standard and map view, dashboard view, timeline view, and other views. It also includes unlimited automated command runs, workspace-level templates, Google Apps sign-on, and other features.

Enterprise: It costs $17.5/user/month. It includes everything in Premium and Organization-wide permissions, organization visible boards, public board management, attachment permissions, power-up administration, and other things Detailed plans for Trello can be found here.


Which is the best: Airtable or Trello?


It depends on what you are looking for. If you are looking for a simple and effective way of managing your project and have a small team, Trello would be the way to go. But if you have a large team, need a huge set of features, and need lots of customization, Airtable is the best tool for you.


Check out our success stories here.

We can help you set up Airtable or migrate from Trello to Airtable. Contact us at vijayd@kwiksync.org

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