top of page

How to Build an App for Personal Trainers in 3 Easy Steps

Updated: Jun 18, 2023

As a personal trainer, you know that efficiently managing your clients and business is key to success. Keeping schedules, logging workouts, and staying in touch with clients requires significant time and effort. Using a custom mobile app can help streamline your operations, reduce time-consuming tasks, and provide an enhanced experience for your clients.

There are many alternatives in fitness coaching app space such as Truecoach, Everfit, Trainerize, Mypthub etc., However most of them are very expensive and costs a whopping amount of more than 100-120$ per month, to manage around 100 clients.You can build your own fully-customized app to manage your personal training business in fraction of the above cost using low-code tools, and in just a few easy steps.

Choose a Low-Code to Build app for personal trainers

To build an app for personal trainers, low-code platforms are an easy way to get started without needing to code. These platforms provide templates and a drag-and-drop interface to create custom apps. Three recommended low-code solutions for fitness pros are:

1. Airtable is a flexible database platform that allows you to build relational databases and share them with clients. You can create workout plans, schedule appointments, log workouts, and track client progress. Airtable has pre-built templates for personal trainers to get started.

2. Knack is an easy-to-use platform to build web and mobile apps for your training business. You can manage your schedule, book classes or sessions, send newsletters, and enable online payments. Knack specializes in workflow automation and has solutions tailored for personal trainers and gyms.

3. Glide is a simple yet powerful app creation tool. You can build customized web and mobile apps to organize your clients, market your services, and engage with your audience. Glide provides templates for personal trainers to build workout trackers, meal planners, client management systems, and more.

Using a low-code platform saves time so you can focus on your clients. These tools require no technical expertise and simplify building a custom app for your personal training business. With an easy-to-use app, you'll gain a professional edge, better serve your clients, and grow your online presence. Low-code solutions make it possible to build an app for personal trainers in just a few easy steps.

What benefits do you get with low-code tools?

· Very less cost.

· Fully customize able

· Ability to manage Invoices by sending reminders & tracking payments, send campaigns to clients, maintain CRM, manage finances, Dashboards etc., which usually is not found in Personal trainer software app.

How much it costs to build app using low-code tools?

It just costs a fraction of the subscription that is paid for tools like Trainerize, Truecoach etc., per year, say about 20% and bundled with many features to ease your business operations. We have considered tools like Airtable, knack, Glide to build this app.

Set Up Client Profiles and Workout Plans

To build a robust client management app for personal trainers, the next important step is setting up client profiles and tailored workout plans.

  1. Create a client intake form to gather key details like health conditions, injuries, fitness goals, and availability. Store this information in their profile. Regularly review and update profiles to properly guide clients.

  2. Develop customized workout plans based on each client's profile. Plans should include cardio, strength training, flexibility, and rest days. Provide exercise suggestions, recommended sets/reps, equipment needed, and video demonstrations when possible.

  3. Schedule and track workouts using a calendar integration. Send automated reminders to keep clients accountable. Allow for easy rescheduling when needed.

  4. Include space for progress notes and photos in each profile. This helps track improvements over time and keep clients motivated. Share highlights and wins to build accountability and commitment.

  5. Offer nutrition guidance and meal planning assistance. What clients eat has a significant impact on their results. Providing nutritional direction customized to their needs and goals will amplify their success.

  6. Stay up-to-date with certifications and continuing education. The fitness industry is constantly evolving, so personal trainers must keep learning to serve their clients well.

  7. By focusing on these key areas, personal trainers can build an effective app to manage clients, streamline business operations, and support lasting client success. The time invested in creating a robust app will be well worth the effort. Clients will appreciate the added value and personalization, leading to greater satisfaction, retention, and referrals.

Track Client Progress and Key Metrics

Track Key Metrics

To effectively monitor your clients' progress, you'll want to track key metrics like:

  1. Workout frequency and duration: Record details about each training session like date, time, exercises performed and duration. Look for trends over time to see if clients are sticking to their routines.

  2. Weight and body measurements: For clients focused on weight loss or muscle gain, regularly record weight, body fat percentage and measurements of areas like waist, hips and thighs. Compare to goals and previous stats to ensure progress is being made.

  3. Workout stats: For clients doing strength or high intensity training, log details like amount of weight lifted, number of reps completed, distance run, etc. Improving performance over time is a sign of progress.

  4. Nutrition: If you provide nutrition guidance, have clients track calories, macronutrients (protein, carbs, fat), water intake and other metrics. Review to gain insight into their habits and make adjustments as needed to support their goals.

Evaluate Key Insights

Reviewing client metrics regularly allows you to draw key insights into what's working and not working. You can then make tailored recommendations to keep them on track or get them back on track. Some things to evaluate include:

  1. Are clients sticking to the workout schedule and routine provided? If not, determine why and how to improve adherence.

  2. Is performance (weight lifted, speed, endurance, etc.) improving over time? If plateaus or declines are spotted, the routine may need adjustment.

  3. Are body composition and measurements changing as expected based on goals? If not, nutrition or workout changes may be needed.

  4. How do clients feel about their progress and experience? Schedule regular check-ins to get feedback, provide motivation and make any necessary changes.

  5. Using an app to log client metrics and track progress over time allows for easy evaluation and insights. Make data-driven decisions to optimize each client's results. Continually refining and improving your processes will lead to better outcomes and happier, more loyal clients.

Manage Your Schedule and Availability

Managing your schedule and availability is crucial for operating an effective personal training app. As a trainer, you need to stay on top of your clients' training schedules as well as your own availability for new clients.

Sync Your Personal Calendar

  1. Sync the calendar within your app to your personal calendar so you have a unified view of all your appointments in one place. This way, you won't double book clients or miss any sessions.

  2. When adding new clients, check your availability in the app calendar first before confirming session dates and times. Update the details in your personal calendar once booked.

Set Availability

  1. Set your availability for new client bookings within the app. Specify the days and hours each week you have open for initial consultations and assessments.

  2. You can adjust your availability at any time if your schedule changes or you become too booked up. New clients will only be able to book during the times you have designated as available.

Accept or Decline Booking Requests

  1. New clients can request to book available times on your calendar. You will receive a notification in the app prompting you to accept or decline the request.

  2. Review the details of the request including the client's information and goals before accepting to ensure you can properly accommodate them. Decline if needed for any reason.

  3. Accepted requests will be added as an appointment on your app calendar. An email confirmation will also be sent to you and the new client with the appointment details.

Reschedule or Cancel Appointments

  1. If needed, you can reschedule or cancel existing appointments on your calendar. But do so promptly to provide adequate notice to your clients.

  2. Send an email to your clients right away in the event of any changes to keep them informed. Work with them to find a suitable alternative time if rescheduling.

  3. Your clients can also request to reschedule or cancel their appointments. Review and respond to all requests in a timely manner. Update your calendar accordingly once confirmed.

Keeping on top of your schedule and availability through the personal training app will establish you as a professional, organized trainer and provide an optimal experience for your clients. But be sure to also regularly check your personal calendar to avoid confusion and maintain work-life balance.

Stay Connected With Built-in Messaging

Built-in Messaging

To facilitate seamless communication between personal trainers and their clients, an integrated messaging system is essential. With a messaging feature natively built into the app, coaches can connect directly with clients to provide feedback, guidance, and accountability on their fitness journeys.

  1. Enable trainers to send motivational messages, workout reminders, and check-ins to keep clients on track with their programs. Scheduling and canceling sessions is also more convenient through direct messaging.

  2. ·Allow clients to ask questions about exercises, nutrition plans, or anything else related to their training. Quick access to their coach's guidance and support helps clients stay committed to achieving their goals.

  3. An integrated messaging system, along with the other tools and features outlined in this guide, provide personal trainers with a powerful platform to build meaningful connections, gain valuable insights, and deliver impactful coaching to clients. With the right technology and dedication, trainers can take their business to the next level and help more people achieve their health and fitness goals.


As a personal trainer, an app allows you to better serve your clients by providing features like workout tracking, meal planning, and appointment scheduling all in one place. By following the three steps outlined in this article, you can build an effective yet affordable app for your personal training business using low-code solutions.

Though the process may seem daunting, the end result will be well worth the effort. An app gives you a powerful tool to increase client engagement, build your online presence, and take your business to the next level. The time to join the mobile revolution is now.

Fill in the below form to discover your requirements of Personal trainer app in 1:1 session

89 views0 comments


bottom of page